BOOKKEEPING SOLUTIONS


Proper Bookkeeping is critical to the financial well-being of any business.

SERVICES 

Weekly or every two weeks

  • Enter deposits and payments
  • Enter payables and receivables
  • Pay any bills due
  • Enter payroll/create payroll checks
  • Update employee benefit information if benefits are pro-rated against actual hours worked
  • Deposit Federal payroll taxes and withholdings (if a semi-monthly depositor)
  • Mail requests for I-9's and/or certificates of insurance to new subcontractors (note on bill to hold payment against return of paperwork)
  • Follow up on any past due accounts

 

Monthly

  • Deposit Federal payroll taxes and withholdings (if a monthly depositor)
  • Deposit State payroll withholdings (if a monthly depositor)
  • Enter principle and interest on any loan payments
  • Review vendors for expired certificates of insurance and request updated information
  • If collecting sales tax, review resale and nontax customers for any missing or expired ST-4 or ST-5 forms and request updated information
  • Report and pay any retirement benefits withheld from employee paychecks during the previous month
  • Review A/R and create customer statements or mail reminder invoices as needed
  • Review A/P statements against possible missing or past due invoices to be paid
  • Reconcile and pay sales and/or meals tax (monthly filers only)
  • Reconcile all bank and credit card accounts
  • Create/review monthly profit and loss and balance sheet statements
  • Create/review monthly inventory, sales, and other reports
  • (Nonprofits & some for-profits) Do monthly cost allocations
  • If you pay estimated taxes, set aside 20-30% of net monthly profit in a savings account for estimated or year-end taxes

 

Quarterly

  • Prepare all quarterly payroll reports, including 941’s, WR-1’s, SUTA, etc. and pay any balance due
  • If FUTA exceeds the threshold for annual filing, file and pay FUTA tax
  • Reconcile payroll liability accounts against quarterly reports
  • Deposit Federal and State payroll taxes and withholdings (if a quarterly depositor)
  • Reconcile and pay sales and/or meals tax (quarterly filers only)
  • Create/review quarterly profit and loss and balance sheet statements
  • Create/review quarterly inventory and sales reports
  • (Nonprofits & some for-profits) Do quarterly cost allocations
  • If you pay estimated taxes, make your quarterly payment

 

Annually

  • Prepare all year-end payroll and vendor statements, including W-2’s, W-3’s, 1099’s, 1096’s, etc.
  • File and pay FUTA (form 940)
  • File and pay sales or meals taxes (if an annual filer)
  • Verify and update employee withholding and address information
  • Review employee benefits programs/update employee information
  • Review vendors and services (telephone or internet service providers, credit cards, etc.)
  • Update year-end inventory and capital assets in the books
  • (Nonprofits only) review the status of any restricted grants; prepare reports for funding sources as necessary
  • (Nonprofits only) review overhead expense allocations (Management & General, Development, Program) and adjust as needed
  • Review company insurance coverage against inventory value, potential liabilities or increased revenue
  • (Massachusetts) Update form of list for your town’s ’personal property tax’
  • Prepare materials for workers’ comp insurance audit
  • Prepare materials for liability insurance audit
  • Review status of any owner loan accounts
  • Prepare materials for accountant


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PROJECT SERVICES




3rd Party App Integration
Bank Feeds Setup 
Budget Preparation & Maintenance
Chart of Accounts Creation
Data Entry (Mass)
Financial Analysis
Financial Reporting
Human Respources
Internal Auditing
Payroll
QuickBooks Setup
Records balancing
Start-Up Accounting 

 


How can we help?


CALL US FOR A FREE

CONSULTATION TODAY!


866-998-6113

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Reports


A/P Aging Summary - Shows unpaid bills for the current period and for the last 30, 60 and 90+ days so you can see how long they’ve been open (outstanding).


A/R Aging Summary - Shows unpaid invoices for the current period.


Custom Reports - Not seeing the service or report you need - we will custom tailor one to fit the specific needs of your unique business.


 

 

Business Overview 

Company & Financial 

 

Profit & Loss Statement - Shows money you earned (income) and money you spent (expenses) so you can see how profitable you are. Also called an income statement.

 

Balance Sheet - Lists what you own (assets), what your debts are (liabilities), and what you’ve invested in your company (equity).

 

Statement of Cash Flows - Shows cash generated by your business (operating activities), cash spent on your business (investments) and cash in or out from stock and dividends (financing).


Other available reports:


Company Snapshot - 

  • Account Balance Summary
  • Budget Overview
  • Collection Report
  • Expense Breakdown
  • Income Expense Trend
  • Prev Year Expense Comparison
  • Prev Year Income Comparison


  Virtual Support Network

All Services Tax Deductible!

OUR EXPERTS

 

Accountants (CPAs)

Administrative Assistants

Bookkeepers (Full Charge)

Data Entry Specialists

Executive Assistants

QuickBooks ProAdvisors